24 July 2009

PTA Meeting
Friday 24th July 2009
3.15 – 4.45pm
Present: Robyn, Selena, Kaye, Gillian, Katrina, Kate, Helena
Apologies: Jenine, Ritchie, Cath

- Ritchie’s offer to stand in as Chairperson for last meeting accepted. Robyn nominated for Chairperson by Selena, seconded by Kay; Robyn accepted as Chairperson.
- Selena continuing as Treasurer.
- Jenine continuing as Secretary. Kate to act as temporary secretary until Jenine returns in September.
- Ritchie nominated as Vice Chairman by Robyn, seconded by Kaye.

- Agenda to be circulated by email to all PTA members for comment, then forwarded to Fay for posting on school news board 1 week prior to meeting.
- Meetings to be Tuesday or Friday 3.15pm each month.
- Secretary to email minutes of meeting to all PTA members for amendments.

- Year to end June, Receipts and Expenses tabled by Selena. Receipts at $35,722.90 and Expenses at $23,160.20 = $16,327.83 remaining. Bank balance at 26/06/09 = $17,992.30 includes un-presented cheques.
- Access account holds $938; Term deposit $17,261 to be rolled over at end of month.
- Payment of Verne Murray, Mission Impossible from Carnival still not complete. $1768 owing; initial cheque made out in previous company name and not valid, second cheque written lost in post. Selena to confirm with Jenine if she has paid or if either cheques have since been presented. Contact Verne for correct address and company name. Deduct $20 cancellation charge of first cheque? Cancel both cheques. Selena to discuss with Gillian.
- Signatories include Selena and Janine. Naeri Nicholls to be removed. Robyn to become signatory, (to contact ASB with ID).
- Passed on float of $79 to Kaye for forthcoming hockey tournament.
- Bills to pay include Verne Murray, Leigh School for reimbursement of stationery, Accountant’s fee of $270 for audit. Selena to confirm necessary amendment of audited records.
- Kate to follow up on moneys owing by advertisers/sponsors of this year's Calendar.
- Treasurer’s report approved by Robyn, seconded by Kate.

- Robyn and Kaye dropped off Carnival thank you letters.
- Re hired barbeque stolen from carnival, Ritchie to follow up with brother re possible donation.

- Selena to send letter from PTA to Ministry of Fisheries stating amount raised from sale of donated fish (estimate only from quick fire and fish burgers). Cannot officially sell fish without permit or license. Gillian got compliance certificate from Ministry before Carnival.

- Katrina phoned all families (excluding 4) to volunteer for barbeques throughout year. Did awesome job.
- Kay in charge of barbeque for Interschool Hockey Tournament this coming Tuesday, 120 children attending.

- - Kay already contacted Wiri in Matakana for 150 pre-cooked sausages. Mad Butcher in Orewa cheaper, approx. 100 sausages for $25. Kay to negotiate with Wiri for good deal and/or order more sausages from Mad Butcher. Kate to pick up from Mad Butcher, and those not used to be frozen for future events.
- - Bottled water and muesli bars available at school.
- - Require cartons of fruit juice, bread, onions, margarine. Kaye to organize and Kate to pick up Monday.

The following is a request list of school resources for 2009 to be considered by the PTA as compiled by the school staff and Board of Trustees.

- - Puzzles and games $50: Approved.
- - Furniture/bean bags $50: Approved.
- - Books $1000: $400 already approved. A further $1000 approved.
- - Further fundraising for books was given consideration. This included a display at Grandparents Day whereby Grandparents would be asked to donate a book to the school library. Gillian to buy books and provide stickers to go inside donated books for Grandparents to write their name on.
- - Robyn would like Disco fundraising to be specifically for books.
- - Consider asking local community for book donations eg Matheson’s Bay having pot luck dinner this weekend.

- ICT – Mimio and projector (or interactive whiteboard for Room 2) – approx. $3500: Approved.

- - Selena to look at grant application for next years ICT purchase (for Susan Gibbings). Selena also to look at possible grant application for ongoing management of ICT, now under lease construct.

- Murals to increase art works around School, approx. cost $2000 would enable four days of relieving at $1000 plus $1000 for materials. Robyn interested in asking specific mural artist. Kate to follow up with other artists if Robyn not successful.

- Swimming pool upgrade. This is part of the property upgrade plan that the BOT has been working on over 2008 and 2009. This area, we suggest the PTA take over to improve renew and invigorate including enlargement and renewal of fence, repaint the pool, addition of toilet facilities, murals, built in furniture and planting and possible removal of small storage container – possibility of solar heating of the pool. Gillian to provide estimate of $ required to complete these improvements.

- Signs and Landscaping. It was suggested that we use parent resources with landscaping ability and pay minimal fee (Garth, Graham, James, Nick,) and interested parties (Gillian, Katrina, Michaela) to detail an approach to achieving the property landscaping plan and organize forthcoming working bees. Kate to contact Garth for initial meeting date.

- Disco: Robyn and Nick keen to go ahead with another Leigh School Disco including music, theme and entertainment for children. Kate to contact Sawmill to see if available on a weekday during September school holidays. Would require 3-4 volunteers for barbeque. Last year’s disco raised $1000.
- Further annual planning at next meeting. Robyn to discuss with Gillian and put on agenda.

Phone Tree: discussed that this already in place for PTA. Unsure whether it is ok for phone numbers to be available to parents generally. Robyn to write notice in newsletter giving parents an option not to have their phone number given out.

Leigh School PTA